A great platform with lots of scope for improvement
We use a lot of M365 products and hence the reason we decided to use SharePoint as it would make the integration part a bit easier. We use …
Starting at $5 Per User Per Month
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What is SharePoint?
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
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$20.00
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What is SharePoint?
MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.
With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.
Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.
Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.
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What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.
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SharePoint Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
Frequently Asked Questions
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
Reviewers rate Support Rating highest, with a score of 8.6.
The most common users of SharePoint are from Enterprises (1,001+ employees).
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August 30, 2023
Microsoft SharePoint Simplified
We decided to go hybrid with our tech strategy. Specifically, we wanted to move our onPrem file server to a cloud solution to provide easier & secure access anywhere on any device to our job files for our internal & external users. We were already using Outlook locally and OWA via O365 along w/other cloud based MS-OFFICE apps and it was an easy choice due to the integration & collaborative options offered within Microsoft SharePoint.
- Web based File & Folder management
- RBAC / Link / Access management
- One Drive Synchronization
- Windows Explorer users have some difficulty having to constantly UPLOAD / DOWNLOAD files. Specifically on the DOWNLOAD when they are used to Drag & Drop in & out of LOCAL folders via Window's explorer.
- Microsoft SharePoint supports multiple "library" types. When implementing our "image" library the search function is done via "tags" and boolean logic. This is challenging to most end users. I'd like our users to be able to search our Microsoft SharePoint image library without having to enter KEYWORD or other BOOLEAN logic.
- Microsoft SharePoint can also be an internal website for each department or company wide communication tool but I believe these features are geared for much larger organizations. Since we are a SMB we really aren't using these features. So maybe something more useful to SMBs would be nice.
April 05, 2021
Sharepoint much better then a file server
We use SharePoint for our local intranet site. Its been set as everyone's home page with a blog set up as the landing page. We primarily use it for sharing files, wikis and calendars. The search functions work well enough when files are uploaded with appropriate metadata. For the most part we run an out of the box, basic configuration to ensure future versions of SharePoint won't break anything we currently have set up.
- Wikis
- File Sharing
- Searching
- Could be more user friendly, large learning curve since it is such a complex tool.
- Built in reporting features could be more robust.
- Built in permissions vs. domain permissions are confusing.
January 12, 2021
Microsoft Sharepoint in Azure
[MS] Sharepoint currently used in private Azure instances as departmental document stores and wider use as repository for regulatory evidence required for governance, data protection, risk and compliance requirements for both internal and external audits. Individual teams also have allocated areas which replace legacy shared drives on local LANs. Access to [MS] Sharepoint resources is fully integrated with corporate Active Directory with additional two-factor authentication required for administrative users.
- AD integration
- Granular security access
- File lock to support access by multiple users
- Better integrated version control with regression and comments would be useful
October 01, 2020
So comprehensive, built-in, big, and customizable, you think it can do anything you dream of
Currently the entire organization has access to use the software, in the same way the introduction and migration to MS SharePoint from local servers has been gradual, mostly due to people's resistance to something new and unknown. In my department specifically if there has been a greater acceptance, integration and discovery by constant learning by some team members who are not exploiting all the advantages of the software yet.
- Permission management: This is super relevant and wonderful for controlling what your audience can see and do, for example, when you need someone to constantly see changes to a "living document" but not have the ability to intervene in the process.
- Contact groups: I find it super good since not necessarily the site administrators are the only ones who can manage the group, you can make any member of the group can manage the rest of the members without this being involved in other site settings. Also when granting permissions, distributing documents, announcements, tasks, it is very easy to do it by group of contacts than one by one.
- Version history: We know that we are exposed to errors and accidents, so having the previous versions of a document, being able to see who has modified and having the possibility of restoring any of those versions can save the day. I always feel that I am protected and that is why I always promote working in the cloud.
- Integration with other MS tools: The workflows that connect outlook, sharepoint, OneDrive, among others, where you can manage multiple actions for all these tools seems wonderful to me, it allows a super necessary and simple expansion to be able to automate tasks that used to be performed manually on a daily basis, it certainly contributes to efficiency.
- Modern view / classic view: I really appreciate the minimalist change that has been made with many of the menus in the latest versions of sharepoint, but most of the time it complicates me and generates many more clicks (much more time) wanting to do one This action can be done by changing to the classic view from the ribbon, for example, managing permissions for a site, being able to manage sharepoint groups.
- A little more advanced configurations, without becoming complex that depend a lot on the IT department.
- Descriptions of some options or settings can become confusing, complicated and you simply are not able to know if it is what you are looking for or not, the language to the user is sometimes understood only through trial and error.
August 07, 2020
Good Collaboration Tool
Sharepoint is being used for document management across the whole organization. It is majorly used for collaboration purposes. Documents and files can be easily accessed using SharePoint. It provides other amazing functionalities like searching, tracking, and managing documents and files. Anyone across the organization can view and edit a document with access control. It is also used for project management, as it allows managers to manage tasks and teams. Sharepoint was also used to store learning content, which is also helpful in creating an assessment quiz and surveys. A drawback of SharePoint is that it cannot be used for creating public websites because of the poor user interface. With the functionalities that I explored in SharePoint, document and knowledge management are really good.
- Document management
- Knowledge management
- Website building
January 21, 2020
Microsoft SharePoint, at the scale of a large org, has no rivals outside of Microsoft Teams
SharePoint is used organization-wide from our parent company to each of the operating companies underneath it. It is a collaboration solution within the Office 365 toolkit and has been used in our company since 2007. SharePoint is has been paired with a few tools to run in parallel over the years, but the current deployment is almost purely off-the-shelf Microsoft.
- SharePoint allows information to self-organize well. One version of the truth visible in multiple contexts (views).
- SharePoint allows for a really good relationship between Microsoft Office products and allows for collaboration in those tools to happen a bit more seamlessly.
- SharePoint allows for permissions to govern access to information very well from any level in the site.
- SharePoint in Office 365 allows for information to be accessed in a mobile environment without the need for VPN or server access that has traditionally been somewhat difficult to navigate on a phone.
- SharePoint sometimes has a challenge with the Share feature in Office 365. Traditional best practices are to govern collaboration with permissions groups and manage access at the group level. Share can sometimes undermine that by creating ad-hoc situations unintentionally.
- SharePoint's success in many organizations is really a function of user adoption and training. It is such a large platform that it is often deployed without much governance or direction.
- SharePoint's lists and libraries can leverage Excel services and like-kind tools, but the ability for a list to do math in the same way that Excel does is very limited. It still has a room for improvement in the business intelligence features of metadata management.
October 05, 2019
SharePoint, for when you already pay for Office 365!
We used SharePoint interdepartmentally to share internal files safely and securely within our Office 365 framework.
- Integrates well with Windows and Mac machines.
- Works independently and with other Microsoft applications well.
- Safe and secure cloud storage for files.
- There is a bit of a learning curve to onboard new users.
- Slow workflow.
- Not a lot of support for apps outside of the Microsoft cosmos.
Sharepoint is currently being used across our entire organization for an internal Intranet. We use sharepoint extensively. It helps our business to stay organized and streamlines projects.
- Enables teams to collaborate more closely
- Great for organizing shared files and folders
- Creating team sites with specific documents and information for the particular team
- Better UI improvements
- More wizard driven so end users have have less of a learning curve
- Better API support for 3rd party software vendors
We have run several joint projects with business partners. Data exchange and report sharing are always issues since data sets are rather large. Most business associates have had experience with SharePoint so deploying a SharePoint solution for each project has been very successful. Data was easily exchanged, all staff could easily get to information and it served as an information repository for staff entering the project late. Very easy to set up and administer.
- Many templates available that are easy to deploy.
- Cloud SharePoint is easy to scale and the managed solution minimizes IT resource requirements.
- No steep learning curves.
- It requires some discipline for the users to keep things organized. Some automation templates and features that are easy to deploy could help.
- Some admin features to have user access expire instead of having to go in and lockout users as projects transition.
- More sync and backup from cloud to in-house systems.
September 23, 2019
SharePoint works but not intuitive
Our IT PMO uses SharePoint for each of our projects. Each project has its own site. If there are multiple workstreams in a project, they all have their own subsites. We use it as a document repository primarily. We have recently upgraded to the newer version of SharePoint which is nice, but they did remove some of the functionality I got used to. It is also used across other departments in our organization which does make it nice because if you are on a new project team, the other team members know how to use it.
- SharePoint is great for version control. By using it as a document repository we are able to see who made the last edit and when.
- SharePoint has some great "list" features which we use to log project decisions, issues, risks, etc and be able to create charts from the lists so you can easily see all of the statuses.
- SharePoint does offer the ability to custom organize your pages. It is nice as you don't need to adhere to a standardized template.
- Calendar feature that syncs with Outlook is not supported in the newer version of SharePoint. We were, however, able to do this with the previous version which was nice.
- News article feature does not allow you to "follow" it so you don't necessarily know there is something new to look at. Kind of defeats the purpose.
- Not super intuitive.
- It is not the easiest for someone to get started. It is not nearly as intuitive as some of the other platforms I have used in the past. I have found that settings hide in different places. For example, something as simple as adding a new column is not just a click, sometimes you have to dig into the site settings or page settings.
September 14, 2019
Good old SharePoint gets very much better Online!
SharePoint is our main document collaboration suite and file storage location. We used to have on-premises versions (since version 2003) and they were ok, but since moving to SharePoint Online we are really doing real collaboration. Microsoft has very much improved SharePoint towards an easy to use platform that integrates with other MS offerings (like Teams) and even external tools.
- Everyone knows SharePoint. It is easy to use and does need a steep learning curve.
- Integration in other 365 tools improves productivity. Automation even more so (ie using Flow).
- There is no real backup available out of the box. We need a backup, so there were extra costs to buy a third party offering.
- The only editing tools are basic. We still need full client tools for a little more advanced stuff.
SharePoint is used across the organization. We use it for simple document storage, obviously, but there is so much more it can do. Tagging your documentation with metadata is incredibly useful. It makes finding these documents later much easier and allows for better ways to present documents to the users. And we use SharePoint for various ad-hoc line-of-business applications. Security is solid and also allows sharing with external users outside of our company.
- Document storage, hands down. Online access and storing a synced copy on a hard drive as well. And this is much improved from years ago.
- Ad-hoc, line of business applications. Automation via workflow. Mobile access via PowerApps. All easy to get started with.
- Sharing news to a team or across an organization.
- Sharing documents with external users.
- Document version control is also incredibly useful.
- If you're already paying for Office 365, many of their licensing levels already include SharePoint. So you might as well use it!
- I've found external users occasionally need assistance walking through the process of getting access. But this is much rarer now than even a couple years ago. But it still happens once in a while.
- There is the potential for save-conflicts if multiple people edit a document while offline. Again, rare, but could happen. But that's the price you have to pay for the online availability, the local storage, etc.
- To get the full benefit of SharePoint, you really want someone how is an expert. You can quickly get started using some of the functionality, but it's such a powerful tool, you should have someone dedicated to learning it and managing it internally or use an outside consultant. Again, you can get simple usage on your own, but for full usage of what's there, an expert is recommended. But learning it on your own, internally, is certainly possible. I just recommend making that the person's job, and not just an added responsibility along with a hundred other things.
June 26, 2019
Modern world SharePoint
We are using SharePoint as a repository to store all the documents, emails, presentations, project data, and financial documents. Also for scheduling calendar events. We have also designed a dashboard in SharePoint which connects to other applications like New Relic to pull the graphs and stats of the application. It helped us to solve the problem of maintaining a document centrally and also helped with applying security levela as required.
- Centralized
- Easy to use
- Can be accessed from anywhere
- No need to maintain physical copies of document
- Only classic templates are available for subsites
- Customization costs time
June 23, 2019
SharePoint: It does, so you don't have to!
SharePoint is used by my entire organization. Its tools and scalability allow all our sites across the world to communicate and increase efficiency, which is hard given our sizable footprint. A team in Oregon needs to be using the same processes and information as the team in New York, and SharePoint allows us to do this. From easily making personalized websites for each team to use, to making wikis with information that all teams can access, SharePoint has been a time and lifesaver.
- User interface. I went from knowing nothing about SharePoint, to being a site leader managing 12 different sites and multiple subsites. It's really intuitive, easy to work out, and there are tons of materials and how-to's out there if you want to go deeper
- Speed. A website is no good if it takes a year and a day to load. I'm able to speed through both the web part building process and general use as fast as my mouse can click, regardless of where the servers are located
- Stability. SharePoint is very stable, not crashing under my experience. Of course, it's important to ensure updates are installed but other than that, I was able to guess and check many aspects of how to operate SharePoint without crashing anything.
- Sometimes it's a little hard to know where to go if you want to do a particular action, and SharePoint has its own "language." It's not computer language like C++ or anything, but you do have to learn what SharePoint calls a site, a subsite, a web part, etc. Without that vernacular, it's a much steeper learning curve.
- It can be a little hard to figure out the lists' functionality. We've run into situations where a list will max out on how much info it can hold, and the process for increasing that limit or moving the data to a different kind of list is not straightforward.
- There are currently several design choices, but they're somewhat limited. Yes, it's supposed to be a work program, so you don't want to get too "artsy," but having the option to be a little more creative would be nice and expand the user base.
April 20, 2019
SharePoint: Capable but could be made more user friendly
SharePoint, when it was rolled out several years ago, was in replacement for Atlassian's Confluence. It is intended to be used by the whole organization, and was the de-facto tool for collaboration. There were a wide variety of uses for SharePoint. Teams were managing their own SharePoint sites to share internal information to the team, educate external teams, and make project-specific sites where all documentation and discussions related to a specific site were stored. Much more than a document repository, we have been using SharePoint as public and private wikis, calendar sharing, and data collection through generated forms for input.
- Simple to use and learn the basics.
- Lots of customization options if you require advanced features.
- Tight integration with Microsoft software -- Excel data can be converted to charts, Outlook calendars.
- Searching with a site is decent, as it will return results within documents such as Word uploaded in the repository.
- The way permissions are configured can be difficult to control. I have seen permissions granted accidentally and give access to areas where they should not be.
- Images for wiki pages are more difficult than necessary, as it requires you to first upload an image first before linking to it. It should work similarly to OneNote, where you can simply paste the image in.
- Maintaining document folder structures is difficult. While there's a Windows Explorer-like function, it's not obvious where it can be found.
January 04, 2019
Sharepoint as an enterprise document management system
SharePoint is used as the core repository for both business and project documentation. This includes high volumes of documentation as well as electronic forms and workflows. We automate the creation of projects and the taxonomy associated with those projects to provide a common platform that is largely consistent across the company.
- A strong user interface that is easy to use and learn. This reduces the learning curve and alleviates support load.
- Provides flexibility for us to configure custom pages and forms without the need for development.
- Has a great ecosystem of skilled resources which are available to us when we need specific expertise or talents.
- SharePoint's handling of large files is poor and presents challenges in our Project environment
- Handling of large volumes of files associated to a single project is very poor and there are limited options to improve this.
- Performance when accessing and downloading files can be poor and there are limited options for caching and other methods to improve this.
December 26, 2018
A Newbie's view of SharePoint and how I wish we used it better
MS SharePoint is used by our Coalition as the primary source of storing and sharing files with the Office of Early Learning.
- Secure exchange of sensitive information
- Ability to upload multiple documents at a time
- Collaboration and Group Sharing
- The use of dashboards is something that I experienced some difficulty with, but that could be solved with additional training
Sharepoint is being used by the organization as a central repository for company news and files. It is a center for HR to keep employee paperwork, and also setup with sub directories for project and client specific engagements.
- Provide a central location to store company files
- Provide a framework of organization for what would otherwise be localized, chaotic
- Provide an easy to use solution that employees can adapt to quickly
- The UI is becoming a bit dated; an overhaul would be welcome.
- Some of the functionality and features are clunkier than others.
- The product is very dynamic and has many functions. To learn the true extent of what SP can do, you should take the time to read and watch tutorials and videos. This is not a con per say, but it does require some deliberate learning efforts to do more than scratch the surface.
August 28, 2018
Great Collaboration Platform!
As of today, we are using the SharePoint platform across the whole organization. On the SharePoint platform we are offering several services, such as: corporate intranet, MS Project Server, BI reports, One Drive for Business, a module for Learning Management System (LMS) and an internal messaging tool (somewhat like MailChimp).
- It's a 100% collaborative platform.
- It's easy to share files and documents between users in the organization, so they can modify them and upload them again for continued sharing.
- The scalability of the platform is one of it's best features, you can add new functions as you need them.
- It requires a robust infrastructure for optimal performance of the services.
- The configuration of some of the services can be quite complex.
- The licensing can be a little expensive, and increases as you add servers.
March 30, 2018
Useful file and data storage for all kinds of offices.
SharePoint is used as our office storage and communications system. It's used across the entire organization Our email, MS Office Suite, and Skype for Business are all tied into SharePoint. It helps manage space on personal work computers to access general forms and documents from a separate point.
- It's a fairly seamless integration. I can sign in on essentially any office PC with my designated credentials, and access documents and Outlook with really no trouble at all. It helps save time and on days where I have to migrate between spaces/equipment, I'm able to get work done.
- It's easy to keep track of where documents are in our system. Also, it's easy to configure old versions of documents and file them away in an archive. It works in essence as a very, VERY, convenient digital version of our physical filing system.
- It takes some getting used to, as an iCloud/Google Drive/Dropbox user in past lives. Most of that has to do with aesthetics, but the learning curve isn't that bad. I got used to navigating our storage system pretty easily.
- There are times where I have saved a document to my personal work folder in SharePoint, only to find an earlier copy of that file had saved instead. It's a relatively minor inconvenience but can get kind of frustrating in times where I need to get a project done quickly.
February 28, 2018
I can't remember life before SharePoint
We used it across the whole organization. Sharepoint is used mainly for sharing files with teammates, as well as simultaneously editing them. We just tell each other that we have posted it on Sharepoint and that's all. Sharepoint allowed us to be efficient and saved us tons of time versus emailing the files around to each other all the time.
- SharePoint is great for file sharing.
- The ability to create and fill out online forms for business purposes is my favorite feature.
- I enjoy having the ability to grant different levels of access to different members of the team.
- Files saved can be easily tracked using your Office 365 applications.
- Uploading documents, you can simply drag a document onto a site page in any browser.
- It is hard to integrate sharing documents and uploading documents through my Mac.
- Finding a specific file without a proper link can be very challenging.
- Some of the sortings can be confusing when you are first learning the product.
- Some of the set up is not obvious. I watched a lot of youtube to help me connect the dots.
February 27, 2018
MS SharePoint Review
MS SharePoint is currently the tool we use to manage all of our tasks. With SharePoint, we can lead the people we work with to one source to get information and store information. MS SharePoint provides users the ability to utilize a library to house their documentation for a limitless amount of projects while making it easy to find the information one needs. Additionally, MS SharePoint can be used in a similar way as a website, allowing people to get the information you choose to distribute to them.
- Document Management
- Organization Management
- Information Display
- Learning Curve
- Understanding of basic coding for customization
August 11, 2016
Great way to organize a company!
It is used by the Academic Advising centers for the whole university. It allowed us to take a lot of data and bring it into one application. It organized everything we used to advise students with.
- Organizes a lot of data really well.
- Good for organizations with a lot of employees.
- Allows for announcements that everyone can see.
- There can be so much data that it gets overwhelming.
- Little bit of a learning curve at first.
- Wish it could notify users better when something is added.
July 29, 2016
Sharepoint in the Health Care Space
The Sharepoint deployment within our organization was to set up an intranet with employee resources.
We were setting up the intranet to address issues with consistency during patient check in and registration.
- Easy for multiple people to contribute.
- Transparent change logging
- Fast deployment
- Steep learning curve
- Stability
- Support structure is lacking
July 15, 2015
Transitioning!
MS SharePoint is replacing a current product being used across the whole organization. SharePoint and Project Online allows us to track projects and tasks across various departments in a timely and consistent fashion.
- Project plan templates that are built both manually and out of the box make the building of client sites and plans upon implementation exceptionally user friendly.
- The project and task structure is also user friendly in regards to communication between various departments as well as employees.
- Transitioning to MS Sharepoint and Project Online the entire company will be using primarily Microsoft products i.e. Excel, Word, OneNote and this allows for constancy and ease of communication.
- The navigation between projects, project details, tasks, editing tasks, etc. is not simple/user friendly and there is a large learning curve.